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NEW: File Contract Documents via email (No login required)

Posted on August 31, 2012

The “OnSiteIMS” Platform has recently added the ability to file any Contract Documentation into its online Contract Document Module directly from one’s e-mail engine without required login. This new feature makes easy work of ensuring that all of your Contracts important documents are filed, stored and distributed to the right members of your team, by simply emailing the attached document to the Contract’s OnSiteIMS Vault using a file folder reference code. This process follows the same procedure already in place with regard to the issuing of Project Action, RFI or Contract Instruction. Simply done by adding the Contract Documents Folder number and Tile of the Document to your Subject bar and copying the system vault e-mail address when you send an e-mail. Once sent, the document attached to the e-mail will be filed in the desired Contract Document Folder and notification emails will be sent out to the predefined members of your team.

Functionality review:

Download the Contract Document Folder Structure –  By selecting the link on your Home Page, the system will e-mail you the Contract Document Folder structure for your specific contract in .PDF format.

 

Follow the Guide –

The guide will instruct you on filling a document via e-mail into OnSiteIMS, located on the first page of the “Contract Document Folder structure.pdf”.

 

File upload completion and display –

When the upload is complete the system automatically thumbnails all attachments allowing the user to page through the document to review it without having to download the file.

 

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